Purpose

This web application is a simple administrative tool to help the lab's operations team track the time (in terms of weekly percentage effort) lab members spend on individual projects. The information collected by this app will be compared to the lab's finance data to align lab member's project work with their salary support across the many grants which support our research activities. This web app is not intended to replace your vacation, PTO or other reporting on Broad Workday -- please continue to use Workday for all official time off requests, and also ensure that your time off is also reflected in this effort tracking tool.

Usage

This web application is used by members of the Getz Lab to report, on a weekly basis, their percentage effort allocations across the projects they are working on. Contact a member of the lab's Operations Team (Brian Danysh, Mendy Miller, David Heiman, Serene King) if you are unable to log into the app, or a project you are working on is not listed.

Steps to report your effort:

• Log into the Effort Reporting App using your Broad/Google credentials (upper left-hand corner of this webpage).
• Navigate to Project List (on the navigation bar) to see a list of projects known to the web app.
• Navigate to Effort Reporting (on the navigation bar) to report your effort allocations.
• At the top of the effort reporting page, you will see a table displaying your reporting status (submitted/not submitted) for the previous five weeks and the current week. Clicking on a row with reporting status "submitted" will direct you to a page that displays your submitted project effort allocations for that week. Using the navbar's "Reporting History" item, you can view your effort submissions for a selected week in the prior or current year.
• Below the reporting status table is the form for reporting your effort allocations for a specified week. The current week is the default value for the specified week, but you may select any week from the prior or current year. You may allocate your percentage efforts on up to 15 projects in a single week; the default layout provides space for reporting on up to 5 projects, which should suffice for most lab members. Effort allocations will be initialized to those from your most recent submission.
• Line items with project set to "blank" will be ignored. Line items with effort not set or set to zero will be ignored.
• Use the Submit Effort Allocation button at the bottom of the page to submit your weekly report. Your submitted effort allocations must sum up to 100%; if they do not the submission will fail. If you make multiple submissions for the same week, your latest submission will be the recognized submission for that week.

Bug Reporting and Feature Requests

Yes, there will be bugs. All Getz Lab members have write access to a GitHub project board for the Getz Lab Effort Reporting App. Please add any bug reports as new items in the "Bug Report" column. Please include the software version number displayed in the navbar to your bug report. Feel free to add feature requests to the "Feature Request" Column. Feature requests that aim to simplify or streamline the application's usage will be prioritized; "nice-to-have" feature requests that polish the UI or provide "cool" functionality are unlikely to be acted on. This is a simple server-side app (the author has a personal goal of not learning javascript!) so don't get too fancy with your requests.

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